Whether in your building's parking lot, at a park, or in a rented space within your community, hosting a company picnic is an excellent way to show your support for employees and give them an opportunity to build camaraderie with one another. To ensure that the event is comfortable and convenient for everyone involved, consider implementing the following helpful resources as you plan:
Rent a Portable Cooling System
Renting a portable cooling system is an effective way to ensure that temperatures at your event are comfortable for every guest no matter their preferences. If your event is being held outdoors, set up an enclosed tent and put the cooling system inside it. This will give people who prefer cooler temperatures somewhere to hang out during the event, while everyone else takes advantage of the outdoor weather. Your chilled tent will provide a safe place to spend time if rain or wind shows up during the event. You can also rent upright low pressure misting fans and place them around your designated picnic area if the weather is expected to be hot and sunny. Contact a company like Fan Guy to look at various options.
Incorporate a Dumpster Rental
To help keep your picnic area clean throughout the event, rent a dumpster and have it placed nearby so guests know exactly where to put their trash. This will eliminate the need for having to put several garbage cans out and having to change them as the event unfolds. It will also minimize the need for guests to search for a place to put their trash, and it will decrease the chance that garbage ends up on the ground when all is said and done. You can use the sides of the dumpster to hang posters for the event, which will make it look a little more appealing.
Invest in an Inflatable Slide
If children are invited to the company picnic, consider investing in an inflatable slide and featuring it near the picnic tables. Place a few orange cones around the slide and put signs near the cones that designate the play area for guests only. This will give little ones a safe place to play so their parents can mingle with co-workers without having to constantly worry about what their kids are doing. It's a good idea to ask for volunteers who are willing to take turns supervising the slide area throughout the event to minimize the chance of accidents.
To help fund these resources, consider holding a raffle at the event. Sell tickets for a dollar each and present a prize that your company already owns, such as one or two of your products and goody bags filled with promotional items.